Item Ideas - Week of 3.9.8

Partner with your Small Group, Bible Study, Family or Youth Group to donate one of the following items:

DVR: DIGITAL VIDEO RECORDER
Available at: Best Buy, Circuit City, Meijer, and other retailers
**Please let us know if you plan to donate this item so we don't have duplication with other interested groups.



THEMED GIFT BASKETS:
Create Your Own!! OR Available Online: New Baby Girl Basket, Graduation Basket, Italian Themed Basket

$25 RESTAURANT GIFT CARDS:
Available at: Applebee's, TGIFriday's, Olive Garden, On The Border, Panera Bread, Red Robin, Qdoba, Chili's, Carraba's, Outback Steakhouse, and many others!!


Contact for Donated Auction Items:
Kara Warren | akwarren01@hotmail.com | C: 630-740-6434

Financial Underwriting Details

As with any event, there are costs involved with the planning and executing of the UPBC Auction fundraiser. If you are interested in helping to defray those costs, we would appreciate your financial gift!

Contact for Financial Underwriting
Lisa Van Ryn | lisavanryn@yahoo.com | C: 906-869-6547

Donated Auction Item Details

Auction items donated by both individuals and business will be critical to the success of the UPBC Auction fundraiser! We appreciate your interest in participating and look forward to hearing about the items that you wish to donate.

Each donated item should be accompanied by an Auction Donation Form. CLICK HERE to download a copy of this form.

In addition to providing documentation for each donation, this Form will help the Planning Team to understand the retail value of each item so that we can set the minimum bidding prices accordingly. If you wish to receive a receipt from UPBC for these tax-deductible donations, you must complete and submit an Auction Donation Form for each item being donated. Items received without a Form will not be issued a receipt. Receipts will be mailed after the event on May 10th.

As a formality, our Auction Planning Team is reviewing each donated item (from both individuals and businesses) to insure that all of our items are consistent in their quality and condition. We fully expect that your items will be a great asset to the Auction, but think it's important that we practice due diligence and consider each item carefully as donations are being gathered.

Contact for Donated Auction Items
Kara Warren | akwarren01@hotmail.com | C: 630-740-6434

Table Sponsor Details

Our Table Sponsors will play a vital role in finding guests to attend this event! In addition to raising funds for the Retreat Center, we are thrilled for the opportunity to introduce NEW people to an organization that they may not currently be familiar with. Please review the Table Sponsor details given below (paying special attention to the deadlines!) and let us know if you have any follow up questions.

BECOME A TABLE SPONSOR
- TICKETS ARE NOW ON SALE and we've already begun taking orders!!
- To reserve your table (8 seats), email Kara Warren at akwarren01@hotmail.com

COST AND PAYMENT
- The cost of a sponsored table is $240 and payment is due by Saturday, April 12th
- Payment should be made out to: UP Bible Camp, and you must reference "Auction" in the memo of your payment
- Payment should be mailed to: UPBC, 48095 Powell Rd., Plymouth, MI 48170
- Please note: the purchase of tickets for the Auction & Dinner is NOT a tax deductible gift since a service is being rendered in exchange for the monies being given

INVITATION PACKET
- Your Invitation Packet will arrive by Saturday, April 19th and is designed to be a confirmation piece for those guests that have already committed to attending this event
- Your Invitation Packet will include formal Invitations for each couple or individual that will be attending the event with you.
- Please submit your guest's names by Saturday, April 12th (for Invitation Packet and Table Seating purposes)

PAYMENT FOR AUCTION ITEMS
- Guests should expect to leave the Auction with their purchased items in hand (with a few exceptions for certain items)
- Payment will be due at the conclusion of the event - we will accept Cash, Check, Visa or Mastercard

With the help of you and your guests, we look forward to making this evening a huge financial success for the Retreat Center!

Contact for Table Sponsors:
Kara Warren | akwarren01@hotmail.com | C: 630-740-6434

Key Event Details

The goal of this evening is NOT to be a camp-sponsored social event, but RATHER a fundraising event that utilizes the relationships of the greater camp family in order to raise money for the Retreat Center. We hope to fill many of the guest seats with people who have both the heart and the means to financially contribute to a ministry they might not currently be aware of.

We’ve come up with some very practical areas that would benefit from your involvement, and ask that you please take a few minutes to review the below information for specific ways that you can help to make the UPBC Retreat Center Auction & Dinner a huge success!

(1) ATTEND THE EVENT at the Prince Conference Center
Contact Kara Warren | E: akwarren01@hotmail.com H: 616-940-3231 C: 630-740-6434

In order to encourage the sponsoring or co-sponsoring of entire tables, the cost of an individual ticket is $40 while the cost of a ticket at a sponsored table is $30. We need to fill 30 tables of 8.

Sponsor a Table: $30 per ticket ($240 per table)

Purchase an entire tables’ worth of tickets and commit to filling the other 7 seats by inviting your non-camp friends to attend the event with you.

Co-Sponsor a Table: $30 per ticket ($240 per table)

Partner with another couple or individual to co-sponsor a table and commit to filling your portion of the table. Please find a co-sponsor prior to purchasing your tickets so that we can reserve full tables.

Purchase a Ticket: $40 per ticket

Plan to attend the event and participate in the Silent and Live Auction.

(2) DONATE AN AUCTION ITEM
Contact Kara Warren | See Above for Contact Info

We have chosen a location and menu that will create an exceptional experience for each of our guests and we’d like our Auction Items to reflect that same excellence. Possible examples of Goods or Services:

Goods: Framed Original Photography, Jewelry, Children’s Product from a Local Publisher (DVDs, Books, CDs), Gift Cards, Spa Products (Lotions, Candles, Make-Up), Specialty Foods (Dips, Sauces), etc.

Services: Spa Experiences (Manicure, Haircut, Massage), Professional Services (Lawn Care, Photography, Home Cleaning, Catering, Carpet Care), Use of a Condo / Vacation Home, Fishing Trip, etc.

(3) VOLUNTEER FOR THE EVENT
Contact Lisa Van Ryn | E: lisavanryn@yahoo.com C: 906-869-6547

We are looking for a limited number of volunteers that would be willing to serve on the evening of the event. We are asking that all volunteers help cover the cost of the event by purchasing their ticket to attend, but then volunteer their time and energies instead of (or in addition to) participating in the Silent and Live Auction.

(4) FINANCIALLY UNDERWRITE EVENT COSTS
Contact Lisa Van Ryn | See Above for Contact Info

While the ticket price is designed to cover some of the cost of the event, we are hoping to underwrite as much of the event as possible in order to maximize the total proceeds that are raised for the Retreat Center.

Feel free to contact one of the below Auction Committee members with questions that you may have.

Julie Barrett | Steve & Kris Biondo | Rhonda Cooper | Tom & Lynn Felten | Bonnie Gordon | Dan Martin | Don & Susie Van Ryn | Lisa Van Ryn | Kara Warren